Meeting called to order 7:04

March 25, 2008 Old Settler’s Meeting

Meeting called to order 7:04 p.m.

King & Queen have confirmed. All cars are lined up for royalty.

Pre-registration forms will be available on the web site for the parade, and for all vendors.

Parade registration forms need to be mailed by July 21^st, and those that pre-register need to pick up their parade number by 9:30.

Car show – have a couple of car clubs that will bring cars to the parade and for a car show. Need to pick a location at the park, and see how many cars they will be bringing.

Bandstand needs to be updated very badly. We would like to get donations and a new design to do this. Randy has researched some designs and a couple of updating projects. No costs yet. But we would like to do some fundraisers for this project, and look into some grants also.

Fund raiser – serve lunch in Pal’s courtyard day of citywide garage sales July 7^th. BBQ hamburgers and hot dogs. Serve from 10 – 1. All proceeds are going for the renovation of the Park’s Grandstand.

Wood donations for picnic tables – sent out letters for donations. School shop class will build them for us, if we get the wood. Need to follow up with Menards, Lowes, and Home Depot, so the shop class can build them before school is out.

Can and garbage clean up – After Prom Committee might do it. We will contact them to see if they will, and pay a donation to the After Prom also. They will need to pick up the garbage and cans each night, after the dance is over.

Vendor Pricing – Current pricing is $25 per area for entire weekend.

Change to $50 for no hook ups, $75 for water and electric.

Registration forms will be on the web site, and the committee will designate slots. Vendors may request a certain location, but no guarantees they will get it. Forms will need to be turned in early.

Non-profits will be no charge, local only.

Tents will be delivered and set up Wednesday night, electric also.

Fences will need to be put up the weekend before.

Gate prices for dances current $5 for couple, single $3. Discussion and voted on charging for:

Jason Brown Friday night - $10 per person

Loose Neutral Saturday night - $3 per person $5 for couple

Need people to work gate Friday night. There will be extra people needed for Friday, since we expect a lot more people for Jason Brown.

We will post on the web site certain positions we need filled. And if After Prom does not want can and garbage clean up.

Beer pricing has been $3 per can or bottle.

Decision to pre-sell drink tickets – at $3 ea

Friday night at the concert pricing will be $4 per can or bottle.

Saturday back to regular prices, $3.

Discussed selling t-shirts and or koozies for a fund raiser.

Decided not to do t-shirts, as it is very tricky to get all the correct sizes and so on.
Voted to design and sell foam koozies. Will get pricing info. And decide if we do a generic one, so we can sell leftover koozies the next year.

Organize a pre-sale for ride tickets and raffle tickets.

Maxwell Celebrity Dunk Tank – see if we can get certain business owners around town to commit to being in a dunk tank for ½ hr time increments. All proceeds of course go to the Band Stand rebuilding fund.

Items for next meeting: